Aeries Family Portal

Kentfield migrated from PowerSchool to the Aeries Student Information System over the summer of 2018. As we continue to implement new features to improve our systems, we welcome constructive criticism and feedback.

The Aeries Family Portal allows you to check your student's schedule, grades, and attendance online; view and update your student and family's information and emergency contacts; update your district communication preferences; and sign up for weekly email updates on your student's progress at school. If you are the parent/guardian of a Kentfield student and you have any difficulty signing in to or using Aeries, please send an email to data@kentfieldschools.org.

KSD data confirmation is now open for parents - please complete ASAP.
To ensure the accuracy of student information in Aeries, our Student Information System, please complete the Data Confirmation process in the Kentfield Aeries Parent Portal before Wednesday, August 24, 2022.

We need your help to ensure that your child's data and emergency contact information is accurate and current. Only one parent needs to complete the process for each child. Detailed instructions in multiple languages can be found at: https://bit.ly/KSDDataConf22

If you have more than one student in Kentfield, you will need to repeat the Data Confirmation process for each child.

For new families, we recognize that you may have recently completed your student's registration, but we still need to verify that all information is correct in our system. The annual Data Confirmation process each August is the final piece of registration, where you will log into the Aeries parent portal to complete required notifications and authorizations, and ensure that the information you provided has been imported accurately.

Keep in mind that important information such as student grades cannot be viewed in the parent portal until after you complete Data Confirmation. If you have any questions, please email data@kentfieldschools.org.

Click the link on the left to jump to any of the following topics:

• Accessing the Aeries Family Portal for the First Time
• Logging In - Select Your Language / Forgot Password
• Update Your Login Email Address or Password
• Communications / Notification Preferences
• Kent Middle School Weekly Progress Emails
• Student Data Confirmation
• Emergency Contact Information
• Resources Links

The Aeries Family Portal is completely different from the Aeries Enrollment Portal that you may have used to register your student; login information is not the same.

Once your student is registered, you will receive an email from the District with the email address and password you'll use to access the Aeries Family Portal. With this information at hand, you can log in to the Aeries Family Portal. After you sign in, you must complete the data confirmation process to confirm that all information entered during the registration process imported correctly to Aeries.

If your student is starting mid-year, your Family Portal account will be created and you will receive an email with instructions as soon as the enrollment is processed.

If you pre-enrolled your student for the next school year, your Family Portal account will be created and you will receive an email with instructions in early August.

If you already have a student in Kentfield and pre-enrolled your student for the next school year, your new student will be added to your existing Family Portal account in early August.

If you need your password reset, click on the "Forgot Password?" link below the red box on the Sign In page, enter your email address (that you gave the District as your contact email), and a new password will be sent to you.

To view information in the Family Portal in another language, click on the down arrow at the top right of the sign in box and select a language BEFORE you sign in. At this time, Spanish is the only language that is fully supported.

Once you log in to the Aeries Family Portal, click on your email address in the upper right-hand corner to reveal a dropdown menu with options to change your Password or Email Address.

Aeries Communications (via ParentSquare as of 8/2020) is the primary conduit for messages between the district, your school/s, your student's teachers, and your student's responsible adult/s. Communications is ONLY for use by teachers or school/district staff to send messages they would previously have sent by email or phone call, and is not optional for emergency communications.

The Communications menu item is just to the right of the Home menu running across the top of your Aeries Family Portal home page. Clicking there will take you to the Communications portal / ParentSquare (a new window will open). You should also see your selected Communications Preferences displayed in a box on the left side of the Home page.

Home 1 Adult 1: One adult living at the student's official district residence address must receive ALL communications from the District.
Home 1 ADULT 2 / HOME 2 Adult 1/ HOME 2 ADULT 2: A second adult in Home 1 and Adults in Home 2 may opt to receive all, only emergency, or no communications from the District.

If you have any questions, please contact data@kentfieldschools.org.

Weekly progress emails can be sent from the Aeries Family Portal containing the same up to date attendance and gradebook information that is available through the parent portal.

Please note that weekly progress reports are ONLY AVAILABLE FOR KENT STUDENTS. Bacich teachers do not keep gradebooks online, so if you sign up for a Bacich student, you'll get a message about a nonexistent email.

When you log into the family portal, you will see a pop-up banner prompting you to sign up for weekly progress emails if you have not already done so.

An option labeled Parent Notification Preferences will also display in the drop-down menu when you click on your username in the upper right-hand corner. This screen allows you to sign up for or reschedule your Kent Middle School weekly progress report emails for a preferred day and time.

When you sign in you may see a yellow or red alert at the top of the page, asking you to complete the Student Data Confirmation Process; this message will always appear before the start of a new school year; you will not be able to access other parts of the family portal until after data confirmation has been completed.

Student Data Confirmation is an annual process, and is a vital part of ensuring that we have all the information we need to keep your child safe in the event of an emergency.

There are certain pieces of state and federally required data collections that we are mandated to collect annually, whether or not your answers have changed. From time to time we add or update authorization questions; we need to ensure that your student contact, emergency contact, and medical information is as current as possible; and there are certain annually updated documents we are required to provide to you.

If you have more than one student in the District, you will need to complete Student Data Confirmation for each student separately.

Click the Change Student button at the top of the page to choose a different student to complete the process again.

Parent/Guardian and Emergency Contact Information is found on the Contacts page under the Student Info menu item.

• On this page, you may view and edit all current Contact information related to THAT STUDENT and can change data, add a new contact, or delete an outdated one.
• There is no limit to the number of contacts you can provide, but please be reasonable, this will be printed hardcopy for emergency reference :)

After signing in to the Family Portal, scroll down to the section marked Resources for a link to the Kentfield website, help documents pertaining to the Aeries Communications system and app, and other resources as they become available.

Please note that you will only see the link relevant to the student record you are currently viewing - if you have students at both schools, you will need to switch students to view school-specific links.